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7 Ways To Prevent Cash Crunch and Signs To Pay Attention To

Last updated on September 3rd, 2023 at 12:30 am

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What is Cash Crunch?

A cash crunch in the context of business is a state of financial strain where a business or company faces a shortage of available cash or liquid assets, which can hinder its ability to meet its operational needs and financial obligations.

Factors such as declining sales, mismanagement of cash flows, misappropriation of company funds, unexpected expenses, delayed customer payments, or economic downturns can lead to a cash crunch.

When this persists, it can lead to company’s inability to cover essential expenses like paying suppliers, meeting payroll, and funding day-to-day operations.

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This guide explores how a business can detect cash crunch early, the strategies to deploy to address shortage of funds, and how a business can navigate through cash crisis.

However understanding the concept of cash flow is important to be able to tackle the causes of cash crunch and find the possible solution.

Understanding Cash Flow

In the business world,  cash flow means how funds move in and out of your company. It acts as a key indicator of the company’s fiscal health. For a business that wants to avoid a cash crunch, a sound knowledge of cash flow and how to navigate it is crucial.

So, what are the key components of cash flow for you to have a clear understanding of how to tackle cash crunch? These include:

  • Operating activities
  • Investing activities
  • Financing activities

Operating activities

Operating activities are the principal revenue-generating activities of the business. These entail the production, sales and delivery of the company’s product as well as collecting payment from customers. Cash spent on business operations such as payments to suppliers, employees, utilities, and taxes all form a part of these activities.

Investing activities

The investing section of the cash flow statement reflects the purchase and disposal of long-term assets and other investments. These activities generally include buying or selling assets, lending or collecting money, and making or collecting loans. These are considered investing activities because they are meant to help fuel future business operations and growth.

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Financing activities

Financing activities involve changes in the size and composition of the owner’s capital and borrowings from the long-term creditors of the firm. This can include cash from issuing shares or debt, as well as paying down company debt or distributing dividends to shareholders.

Making the most of cash flow forecasting

Cash flow forecasting involves predicting how much cash your business will have on hand in the future. The forecast will help you in identifying any potential shortfalls in cash balances before they occur and allow you to make arrangements to avoid a cash crunch.

Signs of impending cash crunch

How do you identify an impending cash crunch? What are the signs to watch out for? What are the indicators?

Reduction in cash reserves:

The first sign of an impending cash crunch is a reduction in cash reserves. This means a drop in the company’s readily available cash, suggesting the business is not preserving a sufficient cash balance to deal with unexpected outgoings or unforeseen circumstances.

A reduction in cash reserves can significantly pressure a company’s ability to meet immediate financial obligations. Consequently, this intensifies the need to secure swift payments from customers or speed up inventory sales.

Rise in debt:

A rise in debt serves as a second sign. If the debt ratio, or the comparison between debt and equity, increases, this flags potential liquidity issues and a looming cash crunch.

It illustrates the company’s reliance on loaned capital, rather than equity, to support its assets and operations. This situation can lead to sizeable debt responsibilities and significant interest repayments.

Late payments to creditors:

Also, late payments to creditors also hint at an impending cash crunch. A departure from a history of timely repayments to creditors indicates that cash flow is strained. Chronic late payments can not only exacerbate a company’s financial situation through incurred late fees and heightened interest rates but can also damage the business’s credit rating, impeding future credit procurement.

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How To Prevent Cash Crunch

Establish a financial backstop:

Securing a cash cushion in the form of an emergency fund constitutes the initial stride in steering clear of a cash crunch. This reserve serves as a financial lifeline which can be tapped into to manage unanticipated costs or to keep the business ticking over when cash influx is tenuous. Ideally, this reserve should have the capacity to underwrite a minimum of three to six months worth of operating costs.

Explore various financing options:

Bank loans are a traditional route for businesses seeking financial support. However, it’s advisable to pursue these loans before a cash crunch situation occurs, as lenders could be hesitant to give loans to businesses already in financial distress.

Cut cost:

One of the most direct ways you can avoid a cash crunch in your business is by cutting costs. This could involve reducing non-essential expenses, renegotiating contracts with suppliers, or streamlining operations to be lean and efficient.

Cutting costs need not always mean compromising on the quality of products or services. It could simply be about eliminating wasteful processes and improving operational efficiency.

Boost sales to improve cash flow:

Improving sales is another vital strategy to avoid a cash crunch. This could involve launching new products, expanding into new markets, or improving marketing and sales efforts. While a significant increase in sales could take time, it’s a sound long-term strategy to ensure sufficient cash inflow.

Timely renegotiation of contracts:

Periodic renegotiation of contracts with suppliers, landlords, and other stakeholders can lead to reduced expenses and improved cash flow. You can leverage your relationships or negotiate based on market changes to get more favourable terms.

Construct contingency plans:

An essential safeguard for any business is having a robust contingency plan. Detailed within this plan should be the appropriate steps to negate a potential cash crunch. By safeguarding with this strategy, you can ensure that you are not caught unawares, and can rapidly and effectively react to financial challenges, thus reducing damage and warding off a serious cash crunch.

Use technological tools to streamline cash flow:

You can deploy the use of technology tools for financial management: from cloud-based accounting platforms, and budgeting systems, right through to artificial intelligence software for financial forecasting and invoice automation systems.

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If you effectively utilize these tools, they can serve as a powerful defence against the threat of a cash crunch. Such tools include cloud-based accounting software (QuickBooks, Xero, and Zoho Books) and budgeting tools such as (Mint, PocketGuard, and YNAB).

Particularly for the budgeting tools,  they provide not only a comprehensive view of your accounts but also track your budget. They automatically update and categorize transactions, creating a picture of spending in real time. This process helps you understand your spending habits and areas where you can cut back.

Use automated invoice processing systems:

Another effective way to prevent cash crunch is by deploying automated invoice processing systems. For your business to maintain a good cash flow, you need to know how to manage receivables effectively.

By using software such as FreshBooks, and Zoho Invoice, you will be able to monitor invoices, improve accuracy, reduce manual work, and speed up processes involved in handling payments. This ensures prompt payments, which is essential to avoiding a cash crunch.

Takeaways:

A cash crunch describes a situation in which an organisation, business, or country struggles to service immediate debts and operational costs.

A thriving sales environment, an enterprise can encounter daily financial difficulties as incoming money from transactions may not directly align with outgoing payments.

To survive and navigate a cash crunch successfully, businesses should focus on effective cash flow management such as closely monitoring cash inflows and outflows, projecting future cash needs, and implementing strategies to optimize cash utilization.

There are at least 10 effective strategies to deploy to prevent cash crunch in your business. Some of the ways include using automated invoice processing tools, using budgeting tools, cutting cost, and by establish a financial backstop.

Author

  • Opeyemi Quadri

    Ope is a finance writer and researcher with 10+ years of experience in content creation. His interests cut across decentralized finance, investment, foreign exchange, government policies and politics.

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